HOW TO REQUEST INFORMATION THROUGH FOIA.

Your request must be submitted in writing through any of the following means: the interactive FOIA web form below, fax, mail, special carrier (UPS, FedEx, etc), or email. The web form is provided as an example, though you may use any format for your request.


Please direct your request to the Freedom of Information Officer as noted below. Your request should include the following:

  • Your full name, mailing address, daytime phone number, fax number, email address and your organization’s name (if applicable);
  • A description of the public records sought, being as specific as possible; and
  • Whether the request is for inspection of the public records, copies of the public records or both.


Please note that the Authority’s files are extensive so it is important that requests are as specific as possible. A specific request will avoid any unnecessary delays and any preventable copying fees.

FOIA ONLINE REQUEST FORM

As a steward of public tax dollars, the Knox County Housing Authority makes every effort to operate in an open and transparent manner. Much of the information and many of the documents generated by our agency are available on our website, including notices for public meetings, board agendas, and the resulting minutes. If you can’t find what you are looking for and you believe it to be public information, you should submit a written request pursuant to the Illinois Freedom of Information Act (“FOIA”) (5 ILCS 140).

KCHA’s corresponding policy provides additional framework by which the Authority’s public records may be accessed. Pursuant to 5 ILCS 140, Section 2 (c), a public record is any records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, electronic communications recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of or under the control of any public body.

Please note that some records are not subject to release via the FOIA process; these types of records are described under 5 ILCS 140/7. Some records may also be subject to confidentiality provisions imposed by other statutes; these types of records are described under 5 ILCS 140/7.5. The FOIA process for disclosure of information does not supersede these other applicable statutory and judicial mandates.


Response time varies based on the type of request.  There are two types of requests - individual (personal) purpose and commercial purpose.

  • Individual (Personal) Purpose:  We will generally respond within 5 business days of receipt of the request. Our goal is to fulfill your request within that time unless we simply need more time to process it, at which time we’ll let you know that an extension of time is needed. The Authority may give notice of an extension of time to respond which does not exceed an additional 5 business days.
  • Commercial Purpose:  “Commercial Purpose” means the use of any part of a public record or records, or information derived from public records, in any form for sale, resale, or solicitation or advertisement for sales or services.


With respect to requests for inspections of public records, the records will be made available for inspection during normal business hours at the offices of the Authority. Copies of public records will be provided upon payment of any charges due.

The first 50 pages of black and white, legal or letter sized copies of records requested are free. Anything that surpasses 50 pages is generally $0.15 cents per page.  For other types of copies, or different types of media format, the Authority will charge a fee not to exceed the actual cost of production.

FREEDOM OF INFORMATION ACT

The KCHA will respond to your request in one of three ways:

  • Approve the request;
  • Approve the request in part and deny in part; or
  • Deny the request.


If all or part of the information requested is denied, you have the right to request a review of the denial of the records to the Public Access Counselor at the Office of the Illinois Attorney General (5 ILCS 140/9.5 (a)) by submitting a written request for review to:

Public Access Counselor
Office of the Attorney General
500 South 2nd Street
Springfield, Illinois 62706
Fax: 217.782.1396
Email: publicaccess@atg.state.il.us

The request for review should include a copy of your original request and a copy of the denial.
You also have the right to seek judicial review of your request by filing a lawsuit in the State Circuit Court (5 ILCS 140/11).

FEES ASSOCIATED WITH FOIA

WHAT IS FOIA?

FOIA RESOURCES

information

transparency

disclosure

APPEALS